Production Coordinator (Montreal)

Reporting to Producers, Executive Producers, and Post Producers, the person in this role supports pre-production, shoot logistics, vendor coordination, and post-production tracking. This hybrid position is based in Montréal and is ideal for someone who is highly organized, detail-oriented, and eager to gain hands-on experience in a fast-paced creative production environment.

Flawless organization and logistics management
• Keeping schedules, budgets, and resources organized to ensure productions remain on track
• Managing multiple moving parts while maintaining accuracy and attention to detail

Clear and effective communication
• Ensuring internal teams, clients, and external vendors remain aligned on production details
• Creating timely and consistent flow of information among stakeholders

Proactive problem-solving
• Anticipating roadblocks and addressing logistical challenges before they affect production
• Developing creative solutions to last-minute production issues

Process efficiency
• Supporting Producers with budget tracking, production paperwork, crew databases, and vendor coordination
• Contributing to improved workflows and production processes

• Assist with developing production schedules and budgets under the guidance of Producers
• Source and book crew, equipment, locations, and talent while ensuring all logistical requirements are met
• Handle permits, insurance, contracts, and other production paperwork as required
• Organize casting sessions, location scouts, and pre-production meetings
• Assist with on-set logistics to help ensure smooth and efficient production days
• Support crew check-ins, call sheets, and schedule management during shoots
• Act as a key point of contact between clients, creative teams, and production crews
• Help troubleshoot last-minute challenges involving locations, talent, or logistics
• Track raw footage, photography assets, and other deliverables to ensure everything is properly logged and backed up
• Coordinate with editors, VFX teams, and sound designers to keep post-production on schedule
• Assist with review rounds and final asset deliveries, ensuring feedback and approvals are received on time
• Maintain production wrap documents, including budget reconciliations, invoice tracking, and production reports

• 1–2 years of experience in production or project coordination at an agency, production company, or in a freelance capacity
• Understanding of shoot logistics, budgeting, and vendor coordination, with training and mentorship provided
• Experience with Excel, Google Sheets, and production management tools
• Familiarity with Figma and Adobe Creative Suite is an asset
• Meticulous attention to detail, strong project management skills, and excellent communication abilities
• Ability to work collaboratively while remaining autonomous and self-directed
• Ability to work under pressure and meet tight deadlines
• Fluency in French and English; proficiency in additional languages is an asset

• Creative vision: ability to propose solutions to creative challenges
• Leadership: ability to take ownership of project elements, delegate tasks, and inspire collaborators
• Flexibility: ability to adapt to change and manage multiple projects simultaneously
• Problem-solving: ability to find creative solutions to constraints and challenges